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REGISTRATION

EARLY BIRD REGISTRATION

Registration is now open to all persons interested in the Soil Science Australia (SSA) and the New Zealand Society of Soil Science (NZSSS) Joint Conference, in association with ASPAC.

All persons attending the conference must complete an online registration form. Please read the below information before you complete the online registration form. Should you require any assistance please contact the Conference Managers at [email protected] or by phone on AUS +613 8080 8087 / NZ +643 928 0620.

FULL REGISTRATION FEES


Member

Early Bird
(closes 18 September)

AUD$850

Standard
(closes 31 October)

AUD$950

Late and Onsite
(closes 4 December)

AUD$1,000


Non Member

Early Bird
(closes 18 September)

AUD$1,050

Standard
(closes 31 October)

AUD$1,150

Late and Onsite
(closes 4 December)

AUD$1,200

Student
Member

Early Bird
(closes 18 September)

AUD$400

Standard
(closes 31 October)

AUD$500

Late and Onsite
(closes 4 December)

AUD$550

Student
Non Member

Early Bird
(closes 18 September)

AUD$500

Standard
(closes 31 October)

AUD$600

Late and Onsite
(closes 4 December)

AUD$650

Please note all fees will be processed in Australian Dollars [AUD] and include GST (10%). To view the current foreign exchange rates, please visit www.x-rates.com.

DAY REGISTRATION FEES


Member

Early Bird
(closes 18 September)

AUD$400

Standard
(closes 31 October)

AUD$480

Late and Onsite
(closes 4 December)

AUD$530


Non Member

Early Bird
(closes 18 September)

AUD$480

Standard
(closes 31 October)

AUD$530

Late and Onsite
(closes 4 December)

AUD$580

Student
Member

Early Bird
(closes 18 September)

AUD$350

Standard
(closes 31 October)

AUD$450

Late and Onsite
(closes 4 December)

AUD$450

SOCIAL FEES

Welcome Function

Included with full registration

Additional tickets: AUD$35

Student Function

Included with full registration

$(Student registration only)$

Conference Dinner

Not included with registration

AUD$100

TERMS AND CONDITIONS

REGISTRATIONS
Early Bird Registrations
To be entitled to the early registration fee you must have registered and paid by Friday 18 September 2020.

Member Registrations
To qualify for member rates, you must be a current financial member of Soil Science Australia (SSA) or the New Zealand Society of Soil Science (NZSSS) or ASPAC.

Student Registrations
A student is defined as a holder of a student identification card from a recognized tertiary or secondary educational institution or a holder of an international student card (submitted in English). Students must be studying full time to qualify for the discounted rate. A copy of your student identification card maybe required at time of onsite registration to qualify for student rate. Without this, the full registration fee will be charged.

Day Registration
Day registration is permitted for a single day attendance only. If you would like to attend more than one day, a full registration must be purchased.

REGISTRATION PROCEDURE
Registration confirmation
Your registration and payment will be confirmed via email upon completion and successful payment. This email will include an overview of your requirements according to your registration form, and payment receipt.

Name badge
All delegates will receive a name badge upon onsite check-in at the event. The badge will be your official pass and must be clearly visible at all times to obtain entry to workshop and conference sessions, and social functions.

Delegate conduct
The conference managers expect delegates to behave in a professional, respectful manner throughout the event. As such, the conference managers reserve the right to revoke the registration and privileges of anyone who is deemed in breach of this code of conduct.

CANCELLATION
Cancellations must be notified in writing to the Conference Manager, [email protected]

Cancellation of Registration:

  • Cancellation from time of registration confirmation will incur an AUD$50.00 administration cancellation fee
  • Cancellation 180 days prior to the conference start date will incur an AUD$250.00 cancellation fee
  • Cancellation between 90 and 179 days prior to the conference start date will incur 50% cancellation fee of the total registration amount paid
  • Cancellation between event date and 89 days prior to the conference start date may not be possible and will be at the discretion of the organising committee

All refunds will be processed after the conference. Substitute delegates are welcome without penalty, but please advise On-Cue of any name change, for administration purposes.

Visa Issues:
The Organisers take no responsibility for failed visa applications and the current refund policy applies to all attendees.

Cancellation of Accommodation:
For conditions specific to accommodation cancellation, please refer to the accommodation information on the conference website, accommodation page.

Cancellation of Social Events and Field Trips (if applicable):
Payments are non-refundable at 45 days prior to the conference.

Cancellation of Conference:
Please refer to the disclaimer and insurance information below.

INSURANCE
Registration fees do not include insurance of any kind. It is strongly recommended that at the time you register for the Conference and book your travel you take out an insurance policy of your choice. The policy should include, but not limited to:

  • Loss of fees/deposit through cancellation of your participation in the Conference or through cancellation of the Conference,
  • Loss of international/domestic air fares through cancellation for any reason,
  • Loss of tour monies through cancellation for any reason including airline or related services strikes within Australia,
  • Failure to utilise tours or pre-booked arrangements due to airline delay,
  • Force Majeure or any other reason,
  • Medical expenses (including sickness and accident cover),
  • Loss or damage to personal property,
  • Additional expenses and repatriation should travel arrangements have to be altered,
  • Medical expenses.

The Organisers cannot take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.

ENTITLEMENTS
The full registration fee entitles all delegates to the following:

  • All sessions
  • Access to the Conference App containing official Conference information
  • Social functions: Welcome Reception
  • Catering: morning tea, lunch and afternoon tea

The student full registration fee entitles all delegates to the following:

  • All sessions
  • Access to the Conference App containing official Conference information
  • Social functions: Welcome Reception and Student Function
  • Catering: morning tea, lunch and afternoon tea

The day registration fee entitles all delegates to the following:

  • All sessions [on nominated day]
  • Access to the Conference App containing official Conference information
  • Catering: morning tea, lunch and afternoon tea [on nominated day]

Please note there will be a number of field trips available to delegates from April 2020. Those who are already registered will be sent an email to allow them first access to select from an exciting and educational range of field trips.

PAYMENTS
Payment is possible by credit card, purchase order and electronic funds transfer.

Online Credit Card
The preferred payment method is credit/debit card. Accepted credit/debit cards are Visa and MasterCard. Please note all transactions will appear on your statement as ‘On Cue’. You will receive a receipt automatically with your email confirmation.
Our online credit card gateway is provided by Windcave – level 1, PCI compliant to protect your personal information and credit card details.

Purchase Order
If you require a Purchase Order number from your company, please arrange this before registering and have this number available when you register online. This will ensure that your purchase order number appears on your tax invoice. Your tax invoice will be attached to your email confirmation, please forward this onto your account’s person.

Tax Invoice
If you require an invoice for processing, you can select this option at the end of the registration process. Note this option will only be available until 30 days prior to the event. Your tax invoice will be attached to your email confirmation, please forward this onto your account’s person.

Direct Credit / Bank Transfer
The following bank details are on the tax invoice which will be attached to your email confirmation, please forward this onto your account’s person.

Bank: Transferwise
Account Name: On Cue Conferences & Events Ltd
BSB: 802-985
Account Number: 611726072
Address:
Transferwise
36-38 Gipps Street
Collingwood VIC 3066
Australia
REF: Please ensure you include Soils2020/ID# as per your invoice

International and Outstanding Fees
All fees must be received in Australia dollars equal to the total amount required on your tax invoice, including all bank fees. If any bank fees are deducted during the electronic transfer the Organisers reserve the right to collect any outstanding bank fees from the attendee at the time of onsite registration.
Failure to pay any outstanding fees may result in cancellation of your registration.

DISCLAIMER
This information is correct at the time of publishing. The Organisers reserve the right to delete, modify or alter items or to delete, modify or alter any aspect of the conference timetabling and delivery at their sole discretion and without notice. Neither the host organisation(s) nor the Organisers will accept any liability for any loss or inconvenience caused to any party consequent to such changes.

The Organisers reserve the right to use any recordings whether audio or video and/or any photographs taken at any stage during the conference for promotional, advertising or reporting of the conference and/or its content at their sole discretion.

The Organisers shall not be liable for any losses, costs, damages, or expenses (whether incurred under contract, tort, or otherwise) suffered or incurred as a direct or indirect result of an event beyond the control of the organiser, including without limitation, any act of God, disease or epidemic, strike, lock-out, industrial disturbance etc.

The Organisers disclaim any and all liability to any person in respect of the consequences of any failure to operate, accident or injury which may occur on services reserved.

If the conference is cancelled for any reason beyond the Organiser’s control, there is no right of exchange and no obligation is assumed by the Organisers for arranging a substitute speaker. In the unlikely event of cancellation of the conference, the liability of the Organisers is limited to the return of paid fees and where an event may be postponed and the option of re-attending is not suitable, a cancellation can be made by writing to the Organiser and on acceptance fees will be refunded after deduction of expenses already incurred and subject to supplier contractual agreements.

Registration will indicate an acceptance of these conditions by the delegate.

PRIVACY POLICY
New Zealand operates under the Privacy Act 1993. The objective of these is to protect the right of the individual to privacy of their information.

Australia operates under the Privacy Act 1988 (Cth), as amended, and the Privacy Amendment (Notifiable Data Breaches), 2017. The objective of these is to protect the right of the individual to privacy of their information.

Europe operates under the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679), a regulation in EU law on data protection and privacy for all individuals within the European Union. The GDPR aims primarily to give protection to citizens over their personal data. The legislation was adopted on 27 April 2016.

The Organisers comply with these legislations and are committed to protecting the right of the individual to privacy of their information.
On Cue Conferences & Events Ltd will not sell your personal information to third parties. If you believe that any information, we are holding on you is incorrect or incomplete, please email us and we will promptly correct the information. You may also withdraw your consent for use of your information by advice to us in writing.

Why do we wish you to provide your information?

We require your information to facilitate the provision of information to you regarding the Conference and to facilitate your participation in the Conference. Information collected in respect of your proposed participation in any aspect of the Conference will be used for the purposes listed below. You can give or withhold your consent for each or all of these uses. Please indicate your preferences when completing your registration form but please note that we will be unable to forward any information relating to the Conference or to communicate with you regarding your registration if you select ‘no’ to point 1.

What we will do with your information?

  1. Planning and conduct of the Conference including arrangements for your participation (e.g. accommodation booking);
  2. In the Delegate List published for the Conference;
  3. May also be provided to organisers of future occurrences of this Conference;
  4. May be used to provide you with information of other relevant events in your area of interest.

Important Notes:

The parties who will have access to your information (subject to your preference selections on above points) are the Conference Managers, the Conference host organisation (points 1 and point 4), delegates, sponsors and exhibitors of the Conference (point 2) and any future organisers of the Conference (point 3).

The parties mentioned above will rely on your above consent indications for the purposes of compliance.

  • You may withdraw your granular consent at any time by notice in writing to the Conference Managers.
  • You are entitled to access the information held by written application to the Conference Managers.

The Organiser refers to: On Cue Conferences & Events Ltd, The Conference committee and Sub-Committees and the Organisation / Association hosting this conference

In this website and online registration forms

“The Organiser”, “Conference Manager” or “PCO” means On Cue Conferences & Events Ltd, The Conference Host Organisation and Sub-Committees.

“Conference” means the Joint Soil Science Australia & New Zealand Society of Soil Science Conference, in association with ASPAC.

Important notice

The event managers will use the information provided in your registration for COVID-19 contact tracing if necessary. You should not attend the conference if you are unwell, have any COVID-19 symptoms or if you need to be in isolation for any reason.

Please refer to the COVID-19 website for details about the current alert level. The event organisers will take all recommended steps to ensure a safe environment however they accept no responsibility should an outbreak of COVID-19 happen at/result from the event.

Cancellation or Postponement
It may be necessary for the conference to alter the times, dates, itineraries or presenting speakers at any time. Every endeavour will be made to communicate all changes to delegates in a timely manner.

In the event of conference cancellation, the maximum liability of the conference is limited to a refund of the conference registration fee, less any costs already incurred, with no additional liability for travel costs, hotel costs, or any other costs or expenses whatsoever.

In the event of cancellation or postponement of the conference due to circumstances beyond reasonable control including, but not limited to, acts of terrorism, war, acts of God, pandemics, and natural disaster, the conference committee or Societies cannot be held responsible for any cost, damage or expense which may be incurred by registrants as a consequence of the event being postponed or cancelled.

PLATINUM SPONSORS

SILVER SPONSORS

KEY DATES

Author notification POSTPONED
Full paper (optional) deadline POSTPONED
Early bird registration deadline POSTPONED
Standard registration deadline POSTPONED
Conference 27 June – 2 July 2021

CONTACT

Lea Boodee – PCO
On-Cue Conferences
P: +61 3 8080 8087
E: [email protected]

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